Sunday, April 3, 2016

Proofreading Is Absolutely Critical For Professional Writing

By Peter Hughes


When you spend your time writing and it is the reason you can go to the bank with something in your hand, you must be able to make yourself understandable. This is by knowing what you are writing about, however, it also means doing a couple of other activities to accomplish this. Those would be editing and proofreading your material for understand ability.

There are, again, two tasks or activities that can be used to assure your copy is as professional as it can be. One of those is called editing. This has to do with the content of the document. When you or someone else edits your copy, the facts and theories that you use will be looked into. The math will be checked and the quotes used are verified.

When the activity, known to some as proofing, is undertaken it is simply concerned with the mechanical construction of the content. Editing deals with what is said and proofing is concerned with how it is said. Punctuation is looked at as are all commas, colons, semicolons and other devices are verified as being used properly.

The editing that is done is crucial as you wish to sound and write with authority. The proofing process is absolutely necessary because you wish to sound like you know what you are saying is accurate. There is no way that you should try to get anyone to believe what you say unless you are, or have someone else, doing both of these things.

Commas are devices that are overused in most cases and from most writers, at least in the first draft of many articles. The use of the word however can become tiring if not checked, after the fact, and corrected and this is what proofing does. Many writers will often capitalize improperly and this can be caught when proofing the document.

The grammar rules that govern all civilized written material are not always followed to the letter by writers. This is not to call them lazy, but, occasionally, unaware what they are doing in this area. Many of them use an outside proofing service that takes care of these things for them and takes that first draft and transforms it into something of which to be proud.

As you may be involved in the writing industry or are simply trying to put together some copy for the promotion of a product or service, you need authoritative copy. You may need, if you are unsure of the appropriate grammar rules, an expert to take a look and help you out in this regard. Professional editors and proofing companies exist all over the Internet for your use.

If you write for others, you already know that your written words are your stock in trade. You know that anything you write will be looked at as an authoritative piece. You know that it must not only say what your client needs it to say, but it must also say it in a way that will allow them to pay you for increasing their reputation. If it does not do this, it is not worth their and, therefore, your time.




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